Booking travel and Insurance

Please read each of the sections below carefully. They provide important information relevant to your Operation Wallacea expedition, including travel recommendations prior to your expedition commencing. Of course, should you require further assistance please do not hesitate to contact your nearest Operation Wallacea office.

School groups that have chosen a fully inclusive expedition package do not need to book their own flights or in-country travel as these will be provided by Operation Wallacea.

Booking International Flights

Packaged School Groups

Operation Wallacea will be in contact with the group leader directly and will provide you will a fully inclusive quote for your international flights, internal travel and expedition costs.

Non-Packaged School Groups (Booking Your Own International Flights)

If you are booking your own international flights departing from a country other than the US, then we recommend that you contact the following air suppliers who are all familiar with the Operation Wallacea expedition programme and will be able to provide you with a competitive quote.

Travel Nation
Tel: 01273 964 034
E-mail: Markb@travelnation.co.uk

STA Travel
Tel: 0161 667 0065
E-mail: Jennifer.wilson@statravel.com

Gap Year Travel
Tel: 0844 560 9973
E-mail: opwall@gapyear.com

For those booking flights from the US please email their preferred travel partner apftravel.com.

When you have booked and confirmed your flights you should enter all the details through the Opwall portal and email a copy of your itinerary or E-ticket to flights@opwall.com

Your in-country travel between airports and the expedition start and end points will be arranged by our in-house travel team and is not included in your expedition cost.

When you have confirmed the details of your international flights you will receive a quote for your internal travel package, which will include airport meet and greet, any required travel and accommodation, as well as full representation.

Note for Canadian schools, the travel and expedition are packaged together through Victor Travel (Tel: 1-866-699-0199 email opwall@cwtvictortravel.ca).

 

Medical and Travel Insurance

Opwall has insurance in place to provide medical and repatriation cover up to £1 million for all participants on the expedition.  We do this through Cover-More who are a global insurance company covering in excess of a million travellers every year. Detailed medical and evacuation plans are sent to Cover-More’s medical emergency team in advance of the expeditions.  If there are any medical issues on the expeditions all plans have been agreed in advance so there are no delays in providing any medical support that might be needed.  The medical and repatriation cover provided by Opwall also covers travel to and from the site.

In addition to this medical and repatriation cover provided by Opwall, it is strongly recommended that you have top-up insurance (which can also be provided by Cover-More) to cover the following items:

  • If you have an existing medical condition that may be exacerbated by the expedition and require additional medical treatment in hospital other than that provided by the Opwall medical staff in the field at each site, or may even require repatriation in severe cases, then the Opwall medical and evacuation cover will not cover the costs of this additional medical treatment and evacuation. For pre-existing medical conditions then specialist insurance cover can be obtained from Cover-More.
  • Need to cancel the expedition and flights because of illness to you or a close family member, call for jury duty or other insured conditions making it impossible to reach the departure point for the trip.
  • Costs of re-booking connecting flights, boat or overland transfers to the start and from the finish points of the expedition in the event of delays caused in connecting flights or overland transfers due to delayed flights, ferries or buses because of mechanical breakdown of transport or adverse weather conditions, strikes, industrial action, riot or civil commotion, bomb scares, criminal or terrorist acts, etc.
  • Loss of personal baggage, clothing or items such as cameras or electronic items or the costs of having to buy replacement items if baggage is delayed.

For UK residents, a special policy which dovetails into the medical and repatriation cover provided by Opwall can be obtained from Cover-More. If you wish to purchase a ‘Top-Up’ travel insurance policy to cover additional benefits such as cancellation and baggage please contact the Customer Service team at Cover-More Insurance Services on 01245 272408 quoting reference CMU0009.

Note for Canadian volunteers joining the expeditions all the travel insurance elements described above are included in the package provided by Victor Travel.

 

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